Parish Council Annual General Meeting 16/05/18 – minutes
MINUTES OF CLIFFORD CHAMBERS AND MILCOTE PARISH COUNCIL ANNUAL GENERAL MEETING HELD IN THE JUBILEE HALL, CLIFFORD CHAMBERS AT 7.45pm ON 16th MAY 2018
PRESENT: Cllrs L Moseley (Chairman), J Batchelor, C Goody, J Hall and Stuart Wyles -
SDC Cllr Peter Barnes - 8 members of the public - Karen Parnell Clerk
1 ELECTION OF CHAIRMAN
Proposed Cllr Goody seconded Cllr Wyles and position accepted by Cllr Moseley.
There were no other nominations.
2 ELECTION OF VICE-CHAIRMAN
Proposed Cllr Moseley seconded Cllr Hall and position accepted by Cllr Goody.
There were no other nominations.
3 APOLOGIES
WCC Cllr Mike Brain
4 FIFTEEN MINUTES PUBLIC PARTICIPATION
Use of the recreation ground should be limited to parishioners according to the signage but it was
Noted this was unpoliceable. The matter was discussed at length and age restrictions on play
Equipment will be reinforced and parking in the area monitored.
5 CONFIRM REPRESENTATIVES ON OUTSIDE BODIES
Village Hall and Recreation Ground Management Committee: Cllr Wyles
Neighbourhood Plan: Cllr Goody
6 DECLARATIONS OF INTEREST
None
7 ACCEPTANCE OF MINUTES 19th MARCH 2018 MEETING
Resolved: a true and accurate record and signed as such by the chairman.
8 MATTERS ARISING FROM MINUTES OF THE PREVIOUS MEETING / NEW MATTERS
• Chairman’s report
Milcote Road ‘’Lay-by’’. As most will have observed the illicit layby has now been repaired and the footpath re-installed. This has not entirely been successful as it has been reported to me that some lorries are still trying to park in this area. I am waiting to see this for myself and take photographs to pass on to the responsible person at WCC. Another issue relating to the footpath to Stratford and
its use as a cycle path has been raised as a number of village cyclists have been accosted by
pedestrians for using the footpath. The joint use was agreed with WCC at the time it was widened and therefore I have asked the County Councillor Mike Brain to arrange for notices to this effect to be placed at each end of the Pathway.
May Trees. I am sure those who regularly walk the length of the Village will have noticed the old May tree facing The Square has been removed. This was reported as having a serious split and I therefore reported this and received permission to remove. It was fortunate that Cllr. Batchelor was reviewing this when he spotted that it was actually starting to fall and therefore he removed it immediately. A replacement will be planted later this year along with one for the front of the hollies where there
has been a gap for some years.
Flooding. I met with the WCC Flood Risk Management team leader Barry Ridgeway on Tuesday of this week. He reported that they have completed the Hydrological Survey and Risk Assessment for
Clifford Chambers. The outcome of this assessment proves the case for risk mitigation measures to
be taken. WCC will, this year, put in a bid for funding to begin Flood prevention measures in 2018 to houses that have been identified at risk to flooding. In total more than 70 properties will be included. WCC will
write to all of these and will also invite others who feel they are also at a similar risk to contact the officers managing the project. There will, in any case, be a public meeting held in Clifford Chambers with the WCC Flood Management Team and installers who will be able to demonstrate the types of equipment and methods that may be used. All houses will be assessed individually as to what will be required. The information at this stage is that the costs will be covered by the project team.
Community Web-site. The Community web-site will go live in a matter of weeks and everyone who is currently on the email list for the Parish Council’s Neighbourhood Plan will get a direct invitation to
Join. You will need to choose to subscribe. The site will have information about all the activities and groups currently active in the Parish along with Parish Council news and urgent information that may affect the Parish area. Further information will be available in the Newsletter.
Play equipment on Recreation Ground. New play equipment and repairs to some of the older
equipment on the Recreation Ground has now been ordered and should be installed in the coming weeks.
I will post notices as soon as I know the dates for installation.
Neighbourhood Plan. The draft submission document is now in its final editing stage and will be submitted/launched sometime in late June early July. The dates of the launch will be widely publicised and all homes in the parish leafleted. I will provide details of how everyone can access the draft plan when they are finalised.
9 ANY MATTERS FROM DISTRICT COUNCILLOR
Cllr Peter Barnes SDC:
The rail link and southern relief road continue to be discussed.
The width of the road in Clifford may be reduced and a 30mph in place at the village entrance.
The number of road accidents in the area was discussed.
Cala are yet to confirm numbers regarding affordable housing.
HGV signage was requested and it was noted the inconvenience these cause.
Wheelie bin thefts were highlighted.
Cllr Chris Saint has been succeeded as leader of the council by Cllr Tony Jefferson.
ANY MATTERS FROM COUNTY COUNCILLOR
Cllr Mike Brain WCC:
Footpath and other improvements completed at Milcote Road Junction
Ditch and hedge clearance opposite the New Inn
Meeting this Friday 18th at SDC to discuss Freshfields Nursery (B4632).
10 FLOODS / EMERGENCY COMMITTEE
No new matters
SDC LICENSING ISSUES CTTEE
No new matters
11 PLANNING MATTERS
Application(s) reference: 18/00891/FUL
Proposed : 2 storey side extension and internal remodelling
At : Well Cottage, Milcote, Stratford-upon-Avon, CV37 8JN
For : Mr J Bartholomew
Application(s) reference: 18/00830/FUL
Proposed : Erection of 2 detached dwellings (resubmission of 17/03244/FUL)
At : Willowmere , The Close, Clifford Chambers, CV37 8HS
For : Mr J And Mrs N Shearing
Application(s) reference: 18/01039/TPO
Proposed : T263 - oak - Reduce in height and spread by up to 3 metres
At : Land East Of Campden Road, Campden Road, Clifford Chambers,
For : Miss Alice Cotton Alscot Estate
Application(s) reference: 18/00823/LBC
Proposed : Removal of timber from lean-to on SE elevation and replacement with brick infill
At : The Old Mill , Main Street, Clifford Chambers, CV37 8HU
For : Mr Booth
12 TO RECEIVE ANY CORRESPONDENCE
None
13 FINANCIAL ADMINISTRATION
To approve end of year accounts and sign annual return:
Approved by the council and signed by the chairman and RFO.
To approve appointment of internal auditor; Kenneth Dunn conducted the audit on 13/04/18
The PC agreed to fund a potential shortfall of circa £ 2000.00 for the Neighbourhood Plan should
this become necessary.
To agree that as this parish council has not exceeded either income or expenditure totaling
over £ 25,000 and has met the qualifying criteria they wish to certify themselves exempt from a
limited assurance review. Agreed unanimously by the PC.
To approve payment of following accounts:
| Clerks Salary and Expenses | £450.00 | ||
| Avon Planning Services | £648 | £756.00 | £306.00 |
| Groundwork UK (replacement for void cheque) | £393.05 | ||
| The Cygnet Fund | £75.00 | ||
| Internal Audit (Kenneth Dunn) | £60.00 | ||
| WALC | £163.00 | ||
| BHIB Ltd (Insurance) | £615.85 | ||
| Barry Saunders (Website) | £100 | £50.00 | |
| Urban Recreation Ltd | £2520.00 | ||
| Lawns 2 Mow | £720.00 | ||
| Allscope Property Services | £120.00 | ||
| Receipts | |||
| Precept 50% | £4000.00 | ||
| VAT Reclaim | £658.00 |
14 MATTERS OF INTEREST
Grass cutting was discussed and Cllr Batchelor will liaise with the contactor.
Marshalling at a recent running event and car parking around the pub will be followed up.
15 MATTERS FOR NEXT AGENDA / DATE OF NEXT MEETING
Monday 16th July 7.45pm.
Agenda items required to be informed to the Clerk by 2nd July. Meeting closed 8.50pm