Parish Council Meeting 09/03/17 – minutes

MINUTES OF CLIFFORD CHAMBERS AND MILCOTE PARISH COUNCIL MEETING HELD IN THE JUBILEE HALL, CLIFFORD CHAMBERS AT 6.45pm ON THURSDAY 9th March 2017

PRESENT:    Cllrs L Moseley (Chairman), J Batchelor, J Hall and S Wyles.
SDC Cllr Peter Barnes – WCC Cllr Mike Brain - plus 7 members of the public were present.
Clerk Karen Parnell

The new councillors introduced themselves at the onset of the meeting.

1 APOLOGIES FOR ABSENCE: Cllr C Goody

2 FIFTEEN MINUTE PUBLIC PARTICIPATION

A resident is liaising with the PC Chairman regarding flooding. A letter from WCC Cllr John Horner on the subject will be considered. Drainage of rain water was discussed.
A flood seminar will take place on 1st April at Stratford Artshouse at 3.00pm. The public are welcome to attend.

3 DECLARATIONS OF INTEREST

None

4 ACCEPTANCE OF MINUTES November 2016 MEETING

The minutes were agreed as a true record and signed off by the Chairman as such.

5 MATTERS ARISING FROM MINUTES OF THE PREVIOUS MEETING / NEW MATTERS

• Chairman’s update
The PC Members have met and designated roles:
Cllr Moseley: Flooding
Cllr Goody: Website – This will involve liaison with groups including the Village Hall, Archive Group and Clifford News as well as any other interested parties.
This will be a Community website, not a PC one and will be progressed as a priority.

• Representation on outside bodies
Cllr Wyles: Village Hall Committee – Allotments
Cllr Goody: Neighbourhood Plan (Cllr Moseley is Chairman of the Committee)

• Flooding
Covered earlier within the agenda.

• Neighbourhood Plan
Cllrs Wyles and Moseley have met to discuss planning matters and the Neighbourhood Plan.
Andy Oakes reported: Community open forum events have taken place and a report has been published which will form the basis of the questionnaire. The PC and SDC will be consulted on the content of the questionnaire prior to it being issued in March.
Progress is now behind by circa eight months.
Development sites are being considered for suitability.
The questionnaire results are expected in April when analysis will be carried out by SDC.
Funding of the project will be looked into.

• Website
This will be moved forward as a project and will involve interaction with other websites.

6 ANY MATTERS FROM DISTRICT / COUNTY COUNCILLOR

Cllr Peter Barnes SDC reported:
It is good that a new PC is now in place. B & Q are liaising with SDC as their lease has run out.
A one year lease has now been signed while a more suitable location for them is sought.
SDC Council tax element will increase by 2% while the Police element will remain unchanged.
The Section 106 agreement regarding infrastructure on the B4632 has now been signed:
Progress will be monitored.

Cllr Mike Brain WCC reported:
The new councillors were welcomed. WCC has awarded the PC a £ 500 grant to help set up the website.
Clifford Bridge has now been repaired.
A presentation on the future of Long Marston Airfield was attended by Cllrs Brain and Barnes.
Garden Village status has been obtained and over 5,000 properties will be enabled in time.
The relief road is required as are additional primary and secondary school places.
A traffic island will be redesigned. Ghost islands were a cause for concern: One proposed for location by the Garden Centre is being contested by the Garden Centre trying to vary planning conditions, and Station Road island is being erected spasmodically.
HGVs are likely to cause concern with so much construction in adjacent areas.
An unofficial layby in Milcote needs reconfiguring and the PC would prefer a footpath in the area.
SDC Planning Committee refused an application for an 18 acre site with the input of the PC.
SDC are currently seventh best in the country regarding waste and recycling.
Litter picking takes place periodically. It was noted the Dog Warden has no prosecutions to date.

7 FLOODS / EMERGENCY COMMITTEE
No report

SDC LICENSING ISSUES CTTEE
Not met

8 PLANNING MATTERS

Application(s) reference: 17/00281/FUL
Proposed: Demolition of existing barn and garages and erection of 7 dwellings with new vehicular access and associated parking and landcsaping
At: Rectory Farm , Milcote Road, Clifford Chambers, CV37 8AA
For: Mr & Mrs J Gray No representation

Application(s) reference: 17/00544/TPO
Proposed: T1 - Silver Birch - Reduce height by approx 12 foot, reduce upper part of remaining crown by approx 5 foot on house side and approx 3 foot on lane side. Remove dead wood
At: 8 The Nashes, Clifford Chambers, Stratford-upon-Avon, CV37 8JB
For: Mr Michael Genge Support

Application(s) reference: 17/00394/VARY
Proposed : Variation of condition no. 3 of planning permission reference 15/03263/VARY dated 11 July 2016 (Variation of ancillary goods, sales and services conditions on 07/00672/FUL (condition 3) relating to 'Erection of a single storey entrance porch to the front elevation and single storey extension to the existing toilet facility (amendments to the approved ref 06/00052/FUL) and 02/03285/OUT (condition 11) relating to 'Renewal of existing planning permission for expansion of existing garden centre including provision for larger covered accommodation, road and car parking provision' to remove the requirement to provide a ghost island turn on Campden Road outside the customer entrance to the garden centre indicated on approved drawing 1410 22 rev G.
At: Stratford Garden Centre , Campden Road, Clifford Chambers, CV37 8LW
For: Mr JP Southern No representation – The applicant discussed this application with the PC.

Application(s) reference: 17/00640/TREE
Proposed: T1 - Cherry - Fell
T2 and T3 - Conifers x 2 - Fell
At : Leander House , Main Street, Clifford Chambers, CV37 8HR
For : Mr Mike Farthing Support

Application(s) reference: 17/00296/FUL
Proposed: Full application for the change of use of a live-work unit into a solely residential dwelling (C3) with associated works to facilitate the change of use along with the erection of a detached garage.
At: The Barn Studios , Preston Fields Lane, Clifford Chambers, CV37 8LA
For: Mr Andrew Bird

Planning applications will be publicised to residents. PC planning meetings will be open to the public where possible.

9 TO RECEIVE ANY CORRESPONDENCE

Note from Len Potter clarifying the PCs relationship with Clifford Charities.

10 FINANCIAL ADMINISTRATION
To note bank balance £21180.19
Precept 2017/18 agreed at £ 8000.00
Grass cutting contract 2017/18 Awarded to Thomas Fox

To approve payment of following accounts:

Clerks salary and expenses	£440.00
Receipts
Bank Interest	£0.61

11 MATTERS OF INTEREST

12 MATTERS FOR NEXT AGENDA / DATE OF NEXT MEETING

11th May 2017 at 7.45pm
Items: To be notified to clerk before 25th April 2017
Meeting closed: 19.55pm.

The council was put into confidential session under section 100 (A) part 4B LGA 1972 to enable discussion on a sensitive matter.